Return of Title IV Funds (R2T4) Policy & Recalculation of Aid Policy
The following policy is used to determine how aid may be adjusted for recipients who have officially or unofficially withdrawn from all courses or who have dropped some of their classes but remain enrolled in others. If officially or unofficially withdrawn, the following federal sources of aid will be included in the R2T4 calculations (except FWS which is noted below). The return of funds in the R2T4 calculation will be rounded to the nearest dollar for all federal aid funds.
While state, institutional, and private aid will not be included in the R2T4 calculation, aid may be adjusted based on hours attending as of the census date. Amounts from all sources of aid that are adjusted based on official/unofficial drops and withdrawals will be included in the notification to the student.
For federal and most state funds, aid will be disbursed based on enrollment in coursework meeting an outstanding degree requirement, also referred to as Course Program of Study (CPoS). Unless stated otherwise in this policy, references to 鈥渆nrollment鈥� or 鈥渆nrollment status鈥� will be based on CPoS courses.
For Athletic Scholarships, other institutional sources of aid, and private sources of aid, disbursement of aid will be based on total enrollment whether it meets an outstanding degree requirement or not.
Federal Aid
Loan Eligibility
The policy applies to Title IV recipients who have officially or unofficially withdrawn from all courses or have dropped classes in current or subsequent modules. If a loan is disbursed based on a minimum of half-time enrollment and student has attended at least one day of one class, whether or not their enrollment status changes after being disbursed, establishes eligibility for a Federal Direct Loan. If the loan has been originated but not disbursed and the Master Promissory Note has been completed, the student may qualify for a post-withdrawal disbursement.
Federal PELL and State Aid (ex. TSAA and Lottery) Eligibility
Students are awarded based on the student鈥檚 enrollment. Students who drop a class that causes a change in enrollment status before the census date or Pell Recalculation Date (PRD) will have their grant and/or scholarship amount adjusted. Students who drop a class during a modular part of term before it begins will have their grant and/or scholarship amount adjusted.
Federal Work-Study (FWS)
FWS funds are not included in any of the calculations for the return of funds. Students are no longer allowed to work once they officially withdraw.
Supplemental Education Opportunity Grant (SEOG)
Awarded students must be enrolled at least half-time.
The following sources of aid are not included in the R2T4 calculation but aid may
be adjusted and the amount returned due to the official/unofficial withdrawal.
State Aid (TSAA, Lottery Scholarship, etc.) Eligibility
Students are awarded based on the student鈥檚 enrollment. Students who drop a class that causes a change in enrollment status before the census date will have their grant and/or scholarship amount adjusted. Students who drop a class during a modular part of term before it begins will have their grant and/or scholarship amount adjusted.
Institutional and Private Aid Eligibility
Institutional Scholarships
An institutional scholarship will be adjusted based on instructions from the donor or the department.
Athletic Scholarships
This policy does not address Athletic Scholarships
Private Scholarships
A private scholarship will be adjusted based on instructions from the private donor.
Steps in the Return to Title IV Funds Calculations (R2T4)
1. Determining the Withdrawal Date
Official Withdrawal
At 成年人深夜福利在线观看 Tech, a student鈥檚 withdrawal date is the date used by the Financial Aid Office to determine the point in time that the student is considered to have withdrawn. The Financial Aid Office uses this date to determine the percentage of the payment period or period of enrollment completed by the student. The withdrawal date for an Official Withdrawal will be the date the student informs 成年人深夜福利在线观看 Tech the student is withdrawing. The designated office for official withdrawal notification, both written and verbal, is the Office of Records and Registration.
Unofficial Withdrawal
An unofficial withdrawal occurs when the student does not begin the school鈥檚 withdrawal process, or notify the school of their intent to withdraw, and ceases attendance in all courses in a payment period. In this case, the withdrawal date is the midpoint of the payment period for which Title IV assistance was disbursed unless 成年人深夜福利在线观看 Tech can establish a later last date of attendance in an academically related activity. When a student fails to earn a passing grade in all of the student鈥檚 classes, 成年人深夜福利在线观看 Tech must assume, for Title IV purposes, that the student has unofficially withdrawn, unless 成年人深夜福利在线观看 Tech can document that the student completed the period. Different rules apply to students who cease attendance in non-term, non-standard term, or modular programs.
Faculty are requested to report academic engagement by the census date of the semester. Faculty are not required to take attendance but can use documented academic activity to determine academic engagement. 成年人深夜福利在线观看 Tech is not a school required to take attendance.
Most unofficial withdrawals are identified when grades are reported at the end of the semester. Faculty members reporting a grade of F are required to report the last date of a documented academic activity. A student with an LDA in all courses for the semester will be considered an unofficial withdrawal.
For an unofficial withdrawal, only the LDA or the midpoint of the semester may be used to determine the withdrawal date.
Return to Title IV and Course Program of Study (CPoS)
In cases where students have withdrawn from all courses, except for course(s) that do not count toward their program of study, they will be considered to be withdrawn for Title IV purposes. Therefore, a Return to Title IV calculation is required and the unearned percentage of aid will be returned according to the calculation.
Modular Withdrawals
New modular rules were early implemented May, 2021. The definition of a module is 鈥淓xcept for subscription-based programs and nonterm programs, a program is 鈥渙ffered in modules鈥� if a course or courses in the program do not span the entire length of the payment period or period of enrollment.鈥�
成年人深夜福利在线观看 Tech has chosen not to use an R2T4 Freeze Date (RFD).
- Has the student started attendance in at least one course in the payment period for
which the student received Title IV aid?
- If no, not withdrawn. Cancellation of aid may be required.
- If yes, move to the next step.
- Was the student currently attending any other courses in the payment period used to
determine the student鈥檚 eligibility for Title IV aid?
- If no, refer to R2T4 modular exceptions.
- If yes, not withdrawn check for required recalculation.
Modular Exception Waiver Scenarios
- Did the student complete all requirements for graduation?
- If yes, student has not withdrawn.
- If no, move to next step.
- Did the student successfully complete 49% of the countable days (excluding breaks
and any days between modules 鈥� cannot round up to 49%) in payment period. The 49%
can be comprised of one or multiple modules.
- If yes, not withdrawn.
- If no, move to next step.
- Did the student successfully complete half-time?
- If yes, not withdrawn.
- If no, move to next step.
- Did the student confirm intent to attend a later module (within 45 days from the end
of the module from which they withdrew)? Did the student add another class around
the time of dropping?
- If the student added another course the same or by the point the student鈥檚 record is reviewed, not withdrawn and track to verify that the student engages. If the course in question was registered prior to the date of the drop, they must complete a letter of intent.
- If the student needs to confirm intent to attend a future module, not withdrawn if the student returns letter within 5 business days. Recalculate aid if necessary. Track to verify that the student engages.
- If no proof of intent to attend a future module, student has withdrawn. Complete R2T4 calculation.
Note: successful completion requires that the student passed the course (A, B, C, D, P, S), not simply earned an F.
2. Determining Institutional Charges
Institutional charges are used to determine the portion of unearned Title IV aid that the school is responsible for returning. Schools must ensure that all appropriate fees, as well as any other applicable charges are included for coursework that is meeting an outstanding degree requirement (known as Course Program of Study 鈥� CPOS). Institutional charges for non- CPOS eligible courses are not included in the R2T4 calculation.
The institutional charges used in the calculation usually are the charges that were initially assessed the student for the entire payment period or period of enrollment as applicable. Initial charges may only be adjusted by those changes the institution made prior to the student鈥檚 withdrawal (for example, for a change in enrollment status unrelated to the withdrawal). If, at the time of the withdrawal or afterward, the school changes the amount of institutional charges it is assessing a student or decides to eliminate all institutional charges, those changes do not affect the charges nor aid earned in the calculation.
The following educational expenses must be considered institutional charges:
- All charges for tuition, fees, and room and board (if contracted with the school). Note that application fees are excluded from institutional charges because they are not an educational cost. Also, if a school enters into a contract with a third party to provide housing, the school must include the cost of housing as an institutional charge in an R2T4 calculation.
- Expenses for required course materials (books, kits, tools, supplies, etc.) if the student does not have a real and reasonable opportunity to purchase the required course materials from any other unaffiliated source but the school.
Noninstitutional charges (not included in an R2T4 calculation) include the following:
- Charges for any required course materials that a school can document a student had a real and reasonable opportunity to purchase elsewhere (see the discussion that follows);
- Charges to a student鈥檚 account for group health insurance fees if the insurance is required for all students and the coverage remains in effect for the entire period for which the student was charged, despite the student鈥檚 withdrawal, and
- Charges to a student鈥檚 account for discretionary, educationally related expenses (ex. parking or library fines, the cost of athletic or concert tickets, etc.).
3. Percentage of Title IV Funds Earned by Student
The percentage of the payment period or period of enrollment the student completed is used to determine the amount of Title IV funds the student has earned. That percentage is determined by taking the number of days attended before the student withdrew divided by the total number of days in the payment period or period of enrollment (first day of instruction until the last day of finals, excluding breaks of more than five consecutive days and certain leaves of absence).
If the student鈥檚 withdrawal date occurs when or before the student completed 60% of the payment period or period of enrollment, the percentage earned is equal to the percentage of the payment period or period of enrollment that was completed. If the student鈥檚 withdrawal date occurs when the student has completed more than 60% of the payment period or period of enrollment, the percentage earned is 100%.