Document Accessibility
The resources and information below can help you create accessible documents for your courses. To check a document's accessibility within your course, you can use YuJa Panorama within D2L.
Office 365 Accessibility
Microsoft has implemented an accessibility checker within each of the tools in the Office 365 suite (PowerPoint, Excel, Word). Learn how to use the checker below and select each tool for additional information on accessibility within the document format.
Accessibility by Document Type
Use Built-in Headings and Styles
- Apply heading styles (Heading 1, 2, etc.) for proper document structure and navigation by screen readers.
Paragraph and Line Spacing
- Keep paragraph short with default spacing between lines and paragraphs. Use a font size of 12pt.
Use Default Margin
- Use the 鈥渘ormal鈥 default margin of 1 inch.
Add Alt Text to Images
- Provide meaningful alternative text for all visuals, charts, and diagrams.
- Using AI for Alternative Descriptions (Coming soon!)
Use Descriptive Hyperlinks
- Avoid pasting full URLs. Use descriptive text (e.g., 鈥淰isit the CITL website鈥 instead of 鈥渨ww.tntech.edu/citl鈥).
Ensure Good Color Contrast
Text should have sufficient contrast with the background (e.g., black text on white background).
Use the Accessibility Checker
- Use Word鈥檚 built-in Accessibility Assistant to check contrast, media, tables, document structure, and access.
Use Slide Layouts from the Design Tab
- Built-in layouts ensure proper reading order for screen readers.
Title Slides
- Title each slide so that reading order goes by topic instead of slide number.
Add Alt Text to All Visuals
- Describe images, charts, icons, and smart art meaningfully.
- AI for Alt Text (Coming Soon!)
Set Reading Order
- Use the Accessibility Checker to confirm that content reads in a logical top-to-bottom order.
Avoid Text-Heavy Slides
- Break content into bullet points and speak more details rather than crowding the slide.
Ensure Sufficient Font Size and Contrast
- Use at least 18pt font and high-contrast color schemes for readability.
Yuja Media
成年人深夜福利在线观看 Tech provides YuJa Media as an all-in-one video experience for faculty, staff, and students within D2L iLearn. We recommend using YuJa Media for all video content within your course as it automatically increases the accessibility of your video content.
Provide Accurate Captions
- Use closed captions that match spoken content, including relevant sounds (e.g., [music], [laughter]).
Include a Transcript
- Offer a text version of the audio and visual information for users who prefer reading.
Use Clear Audio Quality
- Ensure voices are clear and background noise is minimal.
Avoid Flashing or Strobing Content
- This can trigger seizures or discomfort. Follow the WCAG rule: no more than 3 flashes per second.
Ensure Visuals Are Described (When Needed)
- Add audio descriptions or integrate important visuals into the narration when relevant.
Ensure the PDF is Tagged
- Tags provide the structure (headings, paragraphs, lists) needed for screen readers.
Use Text, Not Images of Text
- Avoid scanning printed documents as flat images. Use OCR (Optical Character Recognition) if needed.
Check Reading Order and Structure
- Use Acrobat鈥檚 鈥淩eading Order鈥 and 鈥淭ags鈥 panels to ensure a logical flow of content.
Add Alt Text to All Visuals
- Describe images, charts, icons, and smart art meaningfully.
- Use the Accessibility Checker in Adobe Acrobat
- The accessibility checker in Adobe highlights common problems with suggestions to fix them. To access, open a PDF file. Under Tools, select Prepare for Accessibility. Choose Check for Accessibility.
Add Alt Text to All Visuals
- Describe images, charts, icons, and smart art meaningfully.
- If adding an image within a document (Word, PDF, Excel, Powerpoint, etc.):
- Use the Accessibility Checker to ensure all images have alt text as described in previous tabs.
- If adding as a file within D2L iLearn:
- Use the description area underneath Activity Details to enter alt text.
Please note, Panorama does not scan images located within the Content area of D2L iLearn. Please ensure all images have alt text.
Awesome Access
Awesome Access is a provided resource that allows you to convert files and make them accessible.